3.3.1 Purposes and Legal Basis of Processing
We have provided a contact form which you can use to consent to receiving information from PreZero Stiftung & Co. KG and its affiliates by e-mail. If you consent to this, we will use your data (e-mail address and your first and last name) to send you information about PreZero. This includes for instance information about products, offers, promotions, services, surveys, training opportunities, events and webinars relating to PreZero services. We also record your e-mail usage behavior (in particular opening, clicking on links and other e-mail activities), among other things by means of tracking mechanisms (such as cookies and tracking pixels), and on this basis create a personalized usage profile assigned to you and/or your e-mail address in order to tailor e-mail content and communications to your interests and optimize our services.
The legal basis for such processing is your consent pursuant to Article 6(1)(a) GDPR, section 25 (1) TDDDG.
To ensure that no mistakes are made when entering the e-mail address, we use the "double opt-in" procedure: once you enter your e-mail address in the registration field, we will send you a confirmation link. Your e-mail address will not be added to our distribution list until you click on the confirmation link.
If you consent to receiving information via the contact form, the IP address of the accessing system and the date and time of registration are recorded, as is the e-mail verification. This data is processed for the sole purpose of being able to track potential misuse of an e-mail address. The legal basis for processing the above-mentioned data is Article 6(1)(f) GDPR. We have a legitimate interest in ensuring IT security.
You can withdraw your consent to receiving e-mails and the recording of e-mail activities at any time with prospective effect. The link to the unsubscribe page is provided at the bottom of every e-mail. When you unsubscribe, we consider your consent to receiving e-mails as withdrawn. The lawfulness of the processing carried out until such time as we receive your notice of withdrawal shall not be affected.
3.1.2. Recipients/Categories of Recipients
In exceptional cases, processors may be given access to your personal data to process on our behalf for service, support and maintenance purposes. Such processors are carefully selected and bound by contract in accordance with Article 28 GDPR.
3.1.3. Obligation to Provide Your Data
You are under no statutory or contractual obligation to provide personal data to us. Subscribing to promotional e-mail communications is voluntary and always subject to your consent.
3.1.4. Storage Period/Criteria for Storage Period
Your e-mail address, other contact information provided by you and your usage data will be deleted as soon as you unsubscribe. The IP address will be stored for 30 days and then deleted.
For verification purposes, we store the record of your consent for a period of 36 months from the end of the calendar year in which you withdraw your consent or the associated data processing ends.
3.2. e-books
3.2.1. Types of Data
If you wish to download one of our e-books, you will be asked to provide the following information for login purposes: Your first and last name, business e-mail address (required) and business telephone number (optional).
3.2.2. Purposes and Legal Bases
We also collect the aforementioned identification and contact data for inclusion in our customer database so that we can later send you information about our products by mail and telephone; this is done on the basis of your consent given voluntarily pursuant to Article 6(1)(a) GDPR and section 7 a (1) of the German Act Against Unfair Competition (Gesetz gegen den unlauteren Wettbewerb – UWG). With respect to contact per mail, please see the information on promotional e-mail communication above.
Your consent is given voluntarily and may be withdrawn at any time. In such case, your contact data will be anonymized immediately and stored for a further 36 months (3 years) pursuant to the statutory documentation requirements before being permanently deleted from the system. Any such withdrawal of consent shall not affect the lawfulness of processing prior to receiving the notice of withdrawal.
3.2.3. Recipients/Categories of Recipients
As a rule, we do not transfer the data to third parties outside of PreZero GmbH & Co. KG and its affiliates. In exceptional cases, we will have a processor process the data on our behalf. Such processors are carefully selected and bound by contract in accordance with Article 28 GDPR.
3.2.4. Obligation to Provide Your Data
You are under no contractual or legal obligation to provide your data. However, please note that accessing our free e-books requires that you voluntarily provide us with your contact details and give us the associated consent to advertising.
3.2.5. Storage Time/Criteria for Determining Storage Time
We anonymize and delete personal data as soon as it is no longer required for the above-stated purposes.
Your contact details will be stored in our customer database until such time as you withdraw your consent in this regard. Your consent itself will also be stored for a further 36 months (3 years) after deletion for verification purposes pursuant to the statutory documentation requirements.
3.3. Webinars
3.3.1. Types of Data
Participation: If you wish to participate live in a webinar, you will be asked to provide the following information for login purposes: Your name, business e-mail address (required), company name, business telephone number, job title (optional).
If you use the interactive functions when participating, the content of your chat or other comments (e.g., questions, responses to surveys) may also be processed. Please note that the webinar will be recorded and therefore the content of your interactions may also be part of the recording. Please do not provide any personal data of yours or any third parties when making comments.
Further information is available in the privacy policy of the respective webinar.
Subsequent Access: If you wish to watch the replay of a webinar later, you will be asked to provide the following information for login purposes: Your name, business e-mail address (required), company name, business telephone number, and job title (optional).
3.3.2. Purposes and Legal Bases
We collect the aforementioned identity and contact data to include them in our customer database and to be able to provide you with information about our products and, if applicable, training materials for the webinar subsequently via email and telephone, based on your voluntary consent in accordance with Art. 6 (1) lit. a) GDPR and Section 7 a (1) UWG. Regarding contact by email, please refer to the above information on promotional communication. Your consent is voluntary and can be revoked at any time. In this case, your contact data will be immediately deleted. The lawfulness of the processing already carried out until the receipt of the revocation is not affected by the revocation.
Participation: Furthermore, the remaining data are necessary to technically provide the webinar, including its interactive functions. These data are processed on the basis of legitimate interests in accordance with Art. 6 (1) lit. f) GDPR in enabling the conduct of the webinar to the necessary extent.
3.3.3. Recipients/Categories of Recipients
As a rule, we do not transfer the data to third parties outside of PreZero GmbH & Co. KG. In exceptional cases, we will have a processor process the data on our behalf. Such processors are carefully selected and bound by contract in accordance with Article 28 GDPR. In this context, the service provider Cisco International Limited, 9-11 New Square Park, Bedfont Lakes, Feltham, England TW14 8HA, United Kingdom, is used to provide the webinar tool Webex. In order to provide the webinar tool MS Teams Webinar/MS Teams Live, we use the services of Microsoft Ireland Operations Ltd. South County Business Park, One Microsoft Court, Carmanhall and Leopardstown, Dublin, D18 P521, Ireland.
To operate our customer database, we use the services of Microsoft Ireland Operations Ltd South County Business Park, One Microsoft Court, Carmanhall and Leopardstown, Dublin, D18 P521, Ireland.
3.3.4. Obligation to Provide Your Data
You are under no contractual or legal obligation to provide your data. However, please note that participating in or accessing our free webinars requires that you voluntarily provide us with your contact details and give us the associated consent to advertising.
3.3.5. Storage Period/Criteria for Storage Period
We delete personal data as soon as it is no longer required for the above-stated purposes.
Recordings of the webinar will be stored for five years.
Your contact details will be stored in our customer database until such time as you withdraw your consent in this regard. Your consent itself will also be stored for a further 36 months (3 years) after deletion for verification purposes pursuant to the statutory documentation requirements.